Technology Conference | Event Management

Event Management

Technology Conference

The Brief

Our tech client asked us to organise a 3 day event for 180 industry Sourcing Advisors and Analysts, to update them on our client’s organisation strategy moving forward. This was a very important event for them as they hadn’t run this event for 4 years, and the attendees were high level influencers to our client’s target customers. The event needed to create a memorable experience where our client would stand out from their competitors.

The attendees were invited from throughout Europe, with some attending from India and the US. From a delegate management perspective, the Donaldson Davis team were responsible for collating RSVP’s, confirming registrations, booking flights, distributing joining instructions, badges, speaker support and general delegate support. We were also responsible for the onsite logistics.

Venue

Gothenburg and the Gothia Towers were chosen as the location to host this event due to the ‘story’ our client could tell the attendees, showcasing one of the biggest tech deals in Europe to date.

Challenge

The client wanted to ensure that the attendees’ experience onsite was memorable and wanted to create this through use of the latest technology marrying with creative, consistent branding throughout the event.

Solution

We sourced a niche provider that could utilise long range RFID badges for the event. The attendee’s badges ‘spoke’ to them via digital screens placed around the event space which had been pre-loaded with personal information. As soon as an attendee was within 2 meters of a screen it would start to communicate with the attendee – adding an additional personal touch to the event experience and giving many delegates something they hadn’t seen before.

Rather than having the traditional printed branding placed around the venue, we had digital banners placed around the event space displaying different messages; videos and testimonials from clients. We also created a Tech Demo area within the event where the client could showcase the latest in technology.

In the main plenary room the latest screen solution and projector technology were used, with 3 large screens being built along the length of the stage to achieve an almost panoramic effect. The panels could then be used as 3 separate screens or one large screen depending on the presentation being displayed.

Services Provided

Venue sourcing
Delegate management
Full Event management pre and post event
Flights
Audio Visual and Digital branding production
Entertainment and Offsite dinner
Onsite logistics and ground management
Budget management

What do our clients say?

“Sue's personable & attentive demeanour is complemented beautifully by her commitment to her clients and her desire to make our [their] events a real success. Sue takes a great pride in delivering services that continually exceed expectations.”
Forrester Research BV

“We used Donaldson Davis to find a venue for the World Scrabble Championships. The service was excellent - responsive, comprehensive and efficient. They really seem to care about the client.”
Mattel

“Donaldson Davis' approach to the project was extremely professional, personable and committed throughout. Sue demonstrated a knowledge of her industry and peers that surpassed our expectations, as indeed did the quality of her written and verbal reports.

We would have no hesitation in retaining Donaldson Davis' services again should the opportunity arise, and can confidently recommend her to others, in the capacity of an independent reveiwer or as a conference and events manager.”
Boehringer Ingleheim Limited

“I have engaged Donaldson Davis for the past 7 years and they are like an extended arm of my own organisation. They have run events that ranged from intimate groups of 10 people to large groups of 200 people and more. Donaldson Davis have organised events across Europe and North America for our corporate board members, clients, sales leaders and other key stakeholders. They have a robust team of likeminded people who value team work and take pride in what they do. I have always found them to have strong commitment for quality. They are flexible in their approach and calm in the face of changing requirements. They are always available for advice and support at every level, from sourcing, booking, approvals and payment to reporting. They always deliver the control and savings we look looking for. They have gone above and beyond the call of duty on many occasions when dealing with unforeseen situations and ensured our guests felt welcomed at all times. They have found some amazing properties for our events. They also come up with great recommendations for unique experiences which make the events that bit more special.”
HCL

“Donaldson Davis have been helping us find venues for our company meetings and staff celebrations for years. Their invaluable experience and knowledge of the industry and venue market saves our staff time and frees them up for other things, at minimal cost to us. We wouldn't hesitate to recommend them.”
Data Capture Solutions

“Donaldson Davis group is one of the best event management groups that I have worked with, globally. Very flexible, have vast experience to handle all kinds of groups and most importantly are not only easy but pleasant to work with! Their entire team led by Sue , make sure that they do whatever is possible to make your event successful.”
HCL

Locate us

89 Lower Village Road
Ascot, SL5 7AP
Berkshire, UK

Get in touch

+44 7958317965
[email protected]